UAMS.EDU

Past Updates

  • Student Information System Moves Closer to Full Implementation

    The UAMS student information system known as GUS marked another successful milestone March 7 when three big pieces moved into production — meaning the Student Records, Financial Aid and Student Financial Account modules are now being used by those offices.

    Full access to GUS for UAMS students, instructors and administrators will be rolled out in phases through the spring and summer in time to manage student registration/records, financial aid and student financial account functions for the fall 2016 term. The unified, integrated system replaces multiple disjointed systems, establishing a “one-stop shop” for those functions and common data standards for student records, making it easier to document and maintain.

    “Creating a comprehensive student information system for UAMS has been a large, complex undertaking but one that will herald a significant improvement in efficiency and ease-of-use for our students, faculty and staff,” said Stephanie Gardner, Pharm.D., Ed.D, provost and chief academic officer. “Our project team and everyone who has been involved in this effort is to be commended for their continued hard work to ensure a successful launch.”

    As of March 7, staff in the Student Records, Financial Aid and Student Financial Account offices began maintaining their data using GUS. In some cases existing legacy systems (BART, OASIS) continue to be used simultaneously.

    The Financial Aid Office will begin using GUS to process student financial aid in March for the Fall 2016 term. Other functions will be rolled out later to students through the GUS Student Center, gus.uams.edu. All students who submit an application and who are admitted to UAMS will receive a system notification on how to access GUS to manage their aid.

    In May, most students will begin using the GUS online registration feature to self-enroll. There are a handful of exceptions — classes that are totally locked-step classes or that will be batch enrolled through the Office of the University Registrar. Students will be notified via email about the method and timing of Fall 2016 registration, but are encouraged to check with their college, the Registrar’s (http://our.uams.edu) and GUS websites (http://gusinfo.uams.edu) for announcements and schedules.

    For the fall semester, UAMS students will be able to access GUS through the student portal to manage all aspects of the student life cycle, beginning with the ability to manage the financial aid process, paying tuition and fees, registration (most programs), viewing class schedules, view unofficial transcripts and degree audits, view/manage checklists and update selected biographical and contact information.

    Students will receive an email as functionality is rolled out with instructions on how to access and use the system.

    Similarly, faculty and advisors will be notified on how to access the system in time for fall 2016 courses, as well as availability of training sessions and materials.

    For more information about the system and the future roll out of GUS, please contact gus@uams.edu or visit the GUS Web site at http://gusinfo.uams.edu.

  • Link to QA1
  • IT programmers and members from the Student Records, Admissions and Student Financial Aid teams completed a week of PeopleSoft query training and wrote more than 2 dozen queries to be used when GUS is in full production.
  • Two of the customizations to the system have been completed and tested for functionality.  One is a GPA calculator that will be used by Admissions staff to determine applicant transfer credits and for student academic advising.  Another is a change for reporting legal residency that allows an applicant to designate their legal, as well as geographic, residency.  If the applicant selects a US state, they are also required to select their county.  Besides the prior mentioned capabilities, both of these enhancements will provide consistent and readily available data for reporting.
  • The Records Team is in the process of developing new template forms for the purpose of collecting new and revised course information as well as academic plan requirements, that will be used to configure more than 100 separate degree plans.  Once complete, these templates will allow for a consistent method for collecting and maintaining critical data related to course details and academic requirements for each academic plan.
  • Academic Computing has been busy converting legacy data from the old student information system, BART, to GUS.  This has included bio/demo, course catalog,schedule of classes, program/plans, degrees, term activation, enrollment report, and Residency data.
  • The Admissions team and Registrars are working on data clean-up for some students whose credits had been entered as aggregates.  To take full advantage of GUS functionality, these student records will be updated with the original detailed transfer credits.
  • The last big ‘mock cutover’ is happening this week.  This is a practice Go-Live where all of the finalized configurations are moved from the Development server to the Production server (where transaction data is posted.)  Next week will begin the last round of data validation and testing for the Online Applicatin and Admissions module.  All functional groups will be involved.
  • Online Admissions Go-Live has been scheduled for June 29, 2015.  This will be for applicants applying for the fall 2016 term.
    • A couple of weeks prior to Go-Live will be a training opportunity for Admissions staff that did not attend prior training in January.
    • A couple of weeks after Go-Live will be training for Program Directors who take an active role in reviewing applicants for admittance decisions.
    • Programs that currently use a Central Application System (CAS) will continue to use the CAS.  Integrations are being finalized that will move the CAS applicant data into GUS.  CAS applicants will be directed to complete a short supplemental GUS application that asks a few questions that are not included in the CAS and allows the applicant to pay their application fee to UAMS.
  • The Student Financials team has been working with their new consultant to redefine their configuration timeline and outline the remaining configuration that will need to be done.  The team has configured billing and due calendars, adjustment calendars, tuition groups, tuition group criteria, term fees and term fee criteria.  They have successfully calculated tuition for a set of COM test students!
  • The Academic Advising team held meetings to demo configured degree audits for College of Nursing and the Graduate School. The degree audits will be available to the students and to academic advisors to provide up to the minute progress toward meeting all the degree plans’ requirements. The Colleges of Pharmacy and Health Professions had previous demonstrations. These sessions kick off the process of collaboration between GUS staff and the program representatives for the configuration of more than 100 degree plans and sub-plans at UAMS.
  •  The Admissions team is completing a three-week period of testing the online applications module. They have been working through test scripts customized for each college that cover all the business process scenarios that Admissions Officers might encounter, for example, every type of student applying to multiple degree plans and even non-degree seeking students.
  • The Records team has been spending time addressing errors or anomalies from the functional validation of the GUS transcripts and reviewing external organization data used by Admissions and Records. The team also approved the functional design document (FDD) for the O2 to GUS interface, and the BART to GUS interface FDD.  The BART to GUS interface will update GUS records from BART for the period that both systems are active.  The interface with O2 — COM’s curriculum management system – will be a permanent interface between the two systems.  A similar interface is in development for COP’s cValue curriculum management system.  GUS will also have a permanent interface with the R25 campus resource (room) scheduling system, managed by the Office of Academic Services. The configuration details of that interface are also in the final stages. Student registration in GUS will automatically pull in room information that comes from the R25 system.
  •  The Campus Community team has defined and finalized configuration of address, phone and email types to be used in GUS.  They have also determined the type control configuration decisions – these designate what will be only shown and what will be editable in Student Self Service.
  • Next week will be PeopleSoft query training.  Jason Templeton, the Ciber consultant for Student Records, will be training a number of staff members from the colleges as well as IT staff from Academic Computing.  The group will have a list of queries and reports that will be needed by the Admissions team when the Online Application goes live.  As everybody is learning, they will be creating these reports and queries – On the Job Training!
  • Sheena Porter, the Student Financials Ciber Consultant has gotten married and is leaving Ciber – Congratulations Sheena!!  Ciber is in the process of finding a replacement for the Student Financials consultant job.
  • The Student Financial Aid team has been working on documenting and updating all of the reports they will need for their daily business processes, as well as ad hoc and annual reports for both internal and external constituents.
  • The Student Records team has also been working on the list of reports they will need.  They have also begun collecting information from colleges regarding compliance requirements and begun identifying items for the student portal.
  • The Admissions team has beendoing training and working on documenting their future state business processes.  Diane Pate, process improvement analyst, has been facilitating the business process meetings and helping the team find places where the five colleges and the graduate school can standardize/ improve processes.
  • Mark Smedley, UAMS IT project manager, is working with all of the functional teams to itemize and prioritize the reports and queries that will be needed in GUS.  Many of the complex reports are going to be developed by Academic Computing, but there will also be UAMS staff in each functional area taught to us People Soft Queries to develop their own queries.
  • The Student Financials team is working on the interface between GUS and SAP and the reconciliation process between the two systems
  • The Student Financial Aid team has been working on their business processes, especially concerning the Aid Year rollover process
  • The Student Records team has been working on configuration of the initial degree audits and with the colleges to finalize their transfer credit rules.  They have just completed the configuration of the common university transcript student groups (for tracking various attributes such as veteran status and accommodation of disabilities).
  •  The Admissions team has been finalizing the configuration of the communications that will be sent from GUS to prospective students
  • Due to a number of issues the implementation of GUS, the new student information system, has been delayed until the fall term of 2016.Teams are continuing full speed ahead.
    • The Student Financials team has been defining past due account processes and configuring service indicators in GUS. They have also developed the various communications that will be sent to students about their accounts.
    • The Student Financial Aid team continues to work on the interface with ECSI (campus-based loan servicer) and has begun reviewing and updating business processes.
    • The Admissions team has been setting up communications to students and defining the ‘events’ that will trigger each communication.
    • ​​The Student Records team has been developing the new Student Transcripts and configuring additional academic advising and transfer credit tools.The SR team is also beginning to configure milestones which will be used to track non-course degree requirements, student groups, and service indicators. Course prerequisites are also being configured.
  • The Student Records team has used Survey Monkey to ask each college and the graduate school about how many times a course can be repeated, if the repeated course is included in the GPA (or which attempt is included), if the repeated course shows on the transcript, if the college set limits on the number of full/part time students, or on the number of units a student can audit.
  •  The Student Records team has also met with Academic Affair’s Office of Educational Development to continue planning the integration with GUS of both Blackboard and Resource25 (the room scheduling software).
  •  The Student Financials team has been configuring and testing third party billing and payment plans.
  • The Student Financial Aid team has been working on the integration of GUS with ECSI, the student loan management software.
  •  The Admissions team has been doing some personnel shuffling.  Lydia McDonald, the Admissions Functional Team Lead  is leaving UAMS for greener pastures. The GUS Executive Committee has approved co-leads to shepherd the team through the remaining stages of the project. Gibson Garrett has been named one of the co-leads. Angie Choi is moving from the College of Public Health to the College of Pharmacy and will continue to be on the Admissions Team in her new role. Congratulations Angie!  The team has continued to do testing.
  •  The entire Core Team has been working with Ciber Project Manager, Prudence Dulany, to put together a revised project plan based on a reassessment of manpower and development needs.
  • The Student Financials team has been configuring and testing payment plans and emergency loans.  They have also mapped student financial system item types for charges, payments, and waivers to SAP general ledger numbers in GUS.  This means that all of the student financial information that is entered into GUS will post to the SAP general ledger each day – this will be a huge improvement over the current system with only posts once a month!
  • The Student Financial Aid team has completed the majority of budget (cost of attendance) testing.  They have also written all of the communications and are currently testing them with the email process, which will be the main form of communication with the students.  Next week they will continue to test packaging formulas and will begin work on Satisfactory Academic Progress (SAP) configuration.  This SAP is the part of the system that will monitor a student’s academic progress to make sure he is still eligible for his financial aid.
  •  The Admissions team has continued to test the on-line admissions application (OAA) and smooth out their future business processes.
  • The Student Records team is continuing their work on renumbering all of the UAMS courses.  They also have configured honors and awards, academic standing and degree honors.  The curriculum templates, which contain the degree requirements and will be used for academic advisement in GUS, are nearing completion.
  • The Student Records team met this week with program and course directors from the Graduate School and the Colleges of Health Professions, Nursing and Public Health.  They explained how they Academic Advisement module of GUS works and showed examples of a degree plan’s academic advisement profile.  The Records team, in conjunction with the program and course directors, will be completing an academic advisement profile for each of the more than 70 degree plans within these three colleges and graduate school.  Here is the Academic Advisement presentation and an example of a degree plan’s advisement profile.
  • Prudence Dulany has replaced Robert Bolton as the Ciber Project Management Consultant.  Dulany is in the process of making some changes to the project  plan that will help ensure that the GUS implementation goes as smoothly and successfully as possible.
  • The Admissions team has been very busy testing the Admissions module using different student admissions scenarios.  The scenarios include the process of registering and applying through the Online Admissions Application (OAA) as a prospective student and also using the system as if a student had sent in a paper application for which the admissions staff entered the information directly into the system.  The testing scenarios have helped test the system from all angles – a student applying who is already a UAMS employee, a student applying who was a previous UAMS student, a student who gets admitted to UAMS but then decides to attend another university, a student who applies but has not completed all the prerequisites. etc…
  • Phase One of GUS – when the first phase of the new student information system rolls out, here’s what will happen
    • Applicants will apply to use the Online Application
    • GUS will automatically send an email notifying the applicant of their user name and password for the online application
    • Applicants will use the Online Application to apply to the Graduate School, College of Health Professions, and College of Public Health for the Fall 2015 term (the other colleges will be added in later phases of the project)
    • Applicants will pay their application fee online within the online application
    • GUS will automatically send the applicant an email when they submit their application
      • This email will provide a link to the Student Portal where the applicant can view things like the Checklist items they must complete (Provide an official transcript, official GRE / TOEFL score, statement of purpose, CV, etc.)
    • Financial Services will make sure the application fees are posted to the correct accounts
    • Admissions staff will be able to generate follow up communications out of GUS
    • Admissions staff will maintain applications and indicate through GUS when all the required information has been received
    • Programs/Departments/Evaluation Committees will be able to view the applications in GUS
    • Admissions staff will be able to review, evaluate and track the status of applicants (accepted, accepted conditionally, etc.)
    • Once a student accepts an admissions offer, Admissions staff will matriculate the student and a permanent ID and network account will be created for the student. This will allow him or her to access UAMS email, Blackboard and other campus resources (and later in the project, self-service in GUS)
  • Admissions staff members from each of the colleges and the graduate school began testing the online application (as a student will do) as well as the entering of an application manually into the system.
  • The Student Financials team started configuring and defining the refund process for Student Financials.  They also have been defining the financial business process for students that withdraw.
  •  The Academic Advisement team has reviewed academic advisement prototypes from each of the colleges.  Academic advisement in the new system tracks requirements and policies that a student must meet in order to graduate. This can include course and GPA requirements.
  • The Student Financial Aid team is setting up part of Student Self-Service.  They are configuring the general financial aid information students will see on Self-Service such as cost of attendance, unmet needs, awards, etc.
  • Creative Services has created an image to represent GUS.  It will be introduced next week on the GUS website
  • The Admissions group will begin formal testing of the online application next week.
  •  The Student Records team is prototyping Academic Advisement.  Click here if you want to learn more about Academic Advisement
  • Associate Deans and Registrars have met with Ciber consultant Adele Davis to discuss Academic Advisement capabilities in GUS and to plan creation of prototypes for each academic unit
  • The Student Financials team has been testing financial item types and configuring exception rules for certain charges
  •  The Student Financial Aid team has been configuring letters and emails that will be sent to students during various steps in the financial aid process
  •  The training coordinator  has begun testing the Universal Productivity Kit – UPK – and creating definitions in its data dictionary
  • 2219 courses have been converted to GUS from BART, the old student information system
  • The Student Financials team has successfully configured all tuition waivers
  •  The Student Financials team is beginning to map financial items in GUS to item types in SAP
  •  Creative Services is working on a GUS graphic and will present to the GUS Project team soon
  • The Records team has completed configuration of both the grading schemes and the holiday schedule in GUS
  •  The Admissions team is finishing configuration of Online Application templates and supplemental questions, setting up the 3Cs (communications, checklists, and comments), and completing the configuration of Search/Match
  •  The Student Financials team has been configuring term fees (tuition and fees for each semester) as well as adjustment and billing calendars and are defining how the GUS accounts will map to the SAP general ledger
  • Course Renumbering — Registrars are completing the renumbering of courses
  •  Online Course Catalog — Records Team has started configuring the Online Course Catalog
  • Online Applications —  Admissions personnel are configuring the standard UAMS Online Application and each college is configuring the supplemental questions that are required for their individual programs
  •  Financial Aid Item Types — Financial Aid Team is configuring the Item Types that help identify the different types of aid that are available to students
  • Bursar’s Office – As of July 1, Student Financial Services will no longer be part of Academic Affairs.  It will transfer to the Finance Division and will include a new Bursar’s Office, as well as Financial Aid and the Debt Management Office.
  • Online Catalog – The Student Records team will begin configuring the course catalog soon.  Each of the College’s and the Graduate School’s catalog will be consolidated into one online UAMS catalog.
  • Marketing and Communications is reviewing the Portal and the Online Application home page
  • Fit Gaps – Approved by Student Information System Executive Steering Committee (ESC) – The ESC has approved the requests for enhancements and customizations identified during Fit Gap sessions
  • New Ciber Consultant – Robyn Moore, Ciber consultant, has joined the team full-time to work on the Online Application
  • Tuition and Fees – Student Financials is setting up tuition and fees item types and term fees for the professional level groups (COM, COP, PA)
  • Institutional Level Fees – Student Financials is also configuring institutional level fees in the test environment
  • Student Communication – The Financial Aid team is setting up student communication letters / email templates, as well as disbursement plans
  • Transfer Credit – A transfer credit prototype was presented to the Colleges and Graduate School on May 19. This system will be used for entering transfer credit for undergraduate and graduate programs.
  • Grade Descriptors – University-wide grade descriptors have been defined and approved by the Colleges and Graduate School. These will be used on the official UAMS transcript.
  • Formatting of Student Names – Formatting of names for both transcripts and diplomas has been determined
  • Course Descriptors – Course descriptors are beginning to be identified.  Examples of descriptors are Online, InterProfessional Education, Cultural Competency, and Service Learning.
  • Official Data Load – Student Data from three different legacy systems have been loaded into GUS
  • UPK Server – PeopleSoft’s User Productivity Kit has been loaded onto its server and content will be loaded shortly.  UPK is a web-based training tool that will be used for end-user training.
  • GUS Graphic – UAMS Creative Services is creating a graphic that will represent GUS.  This will be used throughout the UAMS web site to direct students to GUS.
  • Supplemental Applications – Admissions Team is meeting with each college to finalize their online supplemental applications
  • Tuition and Fees – Student Financials Team is configuring tuition and fees for an initial college
  • Budget Components – Student Financial Aid is entering Budget Components.  These will be used to create budget formulas to determine a student’s financial aid cost of attendance.
  • Cut Over Team — a Cut Over Team is being formed that will detail and coordinate the timing of when processes get shut off in the old systems and when those processes are completely moved to the new system.
  • Training Coordinator  — Gibson Garrett has been named the Training Coordinator.  She will be working with each of the teams to put together end user training that is specific for each functional area.
  • Configuring – Most of the teams are in the process of configuring parts of their modules in GUS.  Configuring is when the system gets things like ‘drop down boxes’ and tables set up to include the choices that are specific to UAMS.
  • Branding — the design of both the Portal and the Online Application are being tweaked to match the look and feel of other UAMS web elements.
  • Student Financial Aid has configured basic defaults in GUS and are in the process of entering Checklist Items.  The online checklist items will assist students through the financial aid process.
  •  Student Records team has made recommendations for all 7 of the ‘gaps’ that were earlier identified.  Gaps are essential functions UAMS needs that the ‘out-of-the-box’ Campus Solutions (CS) cannot provide.  Functional Teams have met with their Ciber consultants and have strived to come up with changes in business processes or workarounds within CS if at all possible.  Only as a last resort will customizations be made to the software.
  •  Student / Employee Health System (SEHS) team is working with their Ciber consultant to map fields from Centricity to GUS.  This will be used to pull information that is currently in the SEHS into GUS.
  • Core Biographical/Demographic Data — The core biographic/demographic data needed to ‘search’ for students has been successfully mapped and migrated.  Data elements used to search for students such as their name, birthday, social security number have been mapped from 3 different legacy systems and migrated to GUS.
  • Online application – the common on-line application is configured and is being tested.  Prospective students will complete a common application, and then specific information for each college using a supplemental online application
  • GUS Making News – Story about the winner of the Student Information System Naming Contest
  • Fit Gap Analysis  – Ciber has presented their Fit Gap Analysis to the SIS Core Project Team.  The team is reviewing the gaps and determining which Ciber recommendations will best reconciled these issues.
  • CyberSource – Online student payments for tuition, fees, housing, etc will all be processed through CyberSource.
  • Training Strategy drafted – Ciber has provided a draft of the Training Strategy to be used to train UAMS Staff and Faculty.  The strategy will employ ‘train – the –  trainer’ with Core Project Team members being trained by Ciber.
  • PeopleSoft’s UPK also used for training – PeopleSoft’s User Productivity Kit (UPK) will also be utilized in the end-user training strategy.  UPK is a web based product that will allow UAMS to customize training documents to cover our specific business processes.  UPK will allow UAMS to maintain and update training materials for ongoing training.
  • Standard Official Transcript – The Executive Steering Committee has approved UAMS using one format for Official Transcripts for all of the colleges and the graduate school. Multiple Unofficial Transcripts and Degree Plans/Audits can be designed for each college. The Records team and the Registrar’s planning committee is working with Ciber to prototype transcripts using different degree scenarios. 
  • Biographical / Demographic Data – The Admissions team is defining biographical/demographic data to be used throughout the entire GUS system.  Once approved by the Core Project team, these fields will be used to map data out of our legacy systems into GUS.
  • Glossary of Terms – a glossary of terms is being compiled that will ensure data consistency and assist with ongoing training.  Definitions from Integrated Postsecondary Education Data System (IPEDS), Arkansas Department of Higher Education (ADHE), PeopleSoft’s PeopleBooks, as well as UAMS definitions being used.
  • Ciber Consultants – Two new Ciber consultants have joined their full time UAMS team.  Eric Lynch (Student Financial Aid) and Janet Fleming (Portal)
  • Common Course Numbering Scheme – The course numbering scheme has been approved by the Executive Steering Committee.  Each college and graduate school will begin re-numbering their courses which will be used for applying for Fall 2015 semester.
  • Student Housing – Student Housing will be included in the SIS, so students will be able to make online housing payments along with tuition or other fee payments.  They will also be able to view invoices/statements online.
  • Online Application – Applications and Recruiting Team is creating a standard online application to be used by College of Nursing, College of Public Health, College of Health Professions and Graduate School.  Each college will have their own supplemental applications for their different requirements.
  • Project Timeline – Ciber has provided a detailed timeline of action items that must be completed to ensure the July 21, 2014 go-live date for online applications.
  • New Student Portal —  GUS (Gateway for UAMS Students) has been chosen as the name of the student portal.  This winning entry came from Gregory Sketas, a second year College of Medicine student, who is very excited to win the iPad!
  •  Academic Structure  —  The Academic Structure has been approved by the Executive Steering Committee.  In PeopleSoft, Academic Structure (AS) provides the foundation for configuration of all other modules and defines how we are organized. So this module must be completed first before any other configuration can be done. The information in Academic Structure — university, campus, group (college), department, program, degree plan, terms etc.  – is being set up to reflect current structure, programs and operations.
  • Course Numbering Scheme  —  The course numbering scheme that has been proposed to the Executive Steering Committee.  The scheme will consist of a four character subject code and a four digit number. 
      • The first digit of the number will indicate the level or professional program as follows:  1) Freshmen Undergrad UG, 2) Sophomore UG, 3) Junior UG, 4) Senior UG, 5) Master’s level / Physician Assistant / Doctorate of Audiology, 6) Doctorate level, 7) Pharmacy / Doctor of Nursing Practice, 8) Medicine, 9) Faux courses
      • The second digit will indicate the year in the program in which the course is traditionally taken, based on full time
      • The last two digits will be assigned with the guidance that courses are numbered with sequencing or pre-requisite courses having the lowest numbers
  •  New Representatives for Admissions – the Admissions/Recruitment module is scheduled to go live July 21, 2014. Because of the fast approaching deadline, the SIS Core Team recruited two new representatives to serve on the Admissions/Recruitment Functional Team: Linda Dupuy from the College of Medicine and Jenny Kyle from the College of Nursing. 
  • Applications Component Demo – One of the critical components for the Admissions/Recruitment module will be to set up online applications for all programs not already using a central application service. The component is a flexible tool that will allow a great deal of flexibility in creating multiple program applications and features a supplemental application where custom fields can be created. 
  • The Core Project Team has implemented a Decision Escalation Form which will be used to forward issues/recommendations to the Executive Steering Committee.
  • SIS Team Members attend Oracle’s Higher Education Users Group (HEUG) — The following SIS Team members are attending the HEUG conference, March 9-12, 2014:  Alan Burke (IT), Lydia McDonald (COPH), Ivy Pearsall (IT), and Kristine Sterba (Graduate School).  They left UAMS with a list of questions and issues they hoped to discuss with other users of the Campus Solutions SIS software.
  • Student/Employee Health screening records will be maintained in new module created by PeopleSoft for UAMS.  The new SIS module team responsible for this part of the overall SIS project includes Kim Finne (HR), Melissa VanDiver (Student/Employee Health), Cheryl Lane (IT), and Gary Barnett (IT).
  • The follow up meeting to finalize the definition of UAMS’ Academic Careers (in Academic Structure) will be rescheduled due to the recent icy weather.
  • The Student Portal naming contest ended Friday, February 28, 2014.  Student, faculty and staff submitted over 400 entries!  The person who submits the winning name will receive an iPad and will be chosen by March 21, 2014.
  • Student Records team leaders setup demo of COM’s O2 and Pharmacy’s E*Value February 27. 2014.  Representatives from the College of Medicine, the College of Pharmacy, Information Technology, SIS Records Team, and Ciber consultants gathered to view the capabilities of these 2 specialty focused Curriculum Management Systems.  Lots was learned about common processes and needs.  This demo confirmed that Campus Solutions does not have the capabilities to replace either of these systems.  Both of the systems will integrate with Campus Solutions.
  • Student Records Fit Gap Completed  – The student records fit gap was completed February 26, 2014.  The Student Records module of Campus Solutions includes much of the information concerning academics. Some of the information it contains is on education program requirements, test scores, student grades, course numbers, student characteristics/groups and graduation tracking.
  • The Student Portal naming contest has more than 100 entries as of Tuesday, February 25, 2014.  The contest closes Friday, February 28, 2014.
  • The Student Financial Aid Fit Gap Completed – The student financial aid fit gap was completed last week, February 21, 2014.  The student financial aid module handles all of student loans and grants disbursements.
  • The SIS Executive Committee is having a contest to name the Portal that provides access to the new Student Information System (SIS).  The contest will run through Friday, February 28, 2014.  Go to the Name the Student Portal page to learn more about it.
  • Portal (Interactive Hub) Fit Gap Completed — The Portal is web pages that allow users access to the Self-Service parts of Campus Solutions.  This fit gap, attended by both Information Technology and Marketing and Communications, was completed February 12, 2014.
  • Student Transfer Credits and Academic Advising Fit Gaps Completed – Two different fit gaps were completed during the week of February 3-7, 2014.  Student Transfer Credits covered the process of accepting prior educational credits from students that transfer to UAMS from some other institution.  The Academic Advising fit gap covered the topic of how students will be able to use the new SIS system to plan courses throughout their educational lifecycle as well as monitor their progress on their degree path.
  • Student Records Fit Gap Rescheduled – The student records fit gap has been rescheduled for Tuesday thru Friday, February 18 – 21 and  Monday thru Thursday, February 24 – 27.
  • UAMS joins Oracle’s Higher Education User Group (HEUG) – HEUG (pronounced hug) is an international organization consisting of Higher Education institutions that use application software from Oracle.  You can join HEUG!
  • Student Financials Fit Gap Completed – The student financials fit gap was completed on January 29, 2014.  The student financials portion of campus solutions includes information about student tuition and other student fees.
  • Admissions and Recruiting Fit Gap Completed – The admissions and recruiting fit gap was completed on January 23, 2014.  This portion of the people soft campus solutions covers all of the information about and communications with prospective students.
  • Community Campus Fit Gap Completed – The community campus fit gap, conducted over a three day period and attended by about 75 different people from all colleges, was completed on January 16, 2014.  The campus community portion of people soft includes all of the biographical information needed for a student throughout their educational life cycle.
  • Academic Structure Fit Gap Completed – The academic structure fit gap, conducted over a two day period and attended by about 50 different people from all colleges, was completed on January 14, 2014.  The academic structure is the first component of the foundation that begins personalizing the SIS for UAMS.