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How do I get access to GUS?

Several roles will be available to end users – students, teaching faculty, academic advisors and administrators / staff.  Not everyone at UAMS will be approved for access to the system, however; only those whose work related to managing the students’ life cycle: admissions, transfer credit, records/registration, academic advisement, financial aid and financial accounts.  For faculty, staff and administrators, some training will be necessary before accessing the system. For those who have been designated with a GUS system role, access will be managed through the UAMS IT Help Desk at 501-686-8555 or by emailing

Where do I log in to GUS?

  • The GUS Portal – where all users will log in — is at and users will log in with their UAMS network credentials. Only authorized users will have access to the system.

I am a student and have submitted my FAFSA for financial aid for the Fall. CanI use GUS to check my application?

  • Yes. Students can access the GUS student portal (see above) and see a financial aid check list to help manage all aspects of the financial aid award process. Student notifications on how to access and navigate the system are scheduled for the week of March 10, 2016.

Can UAMS students pay their residential housing rent through the system?

  • the Fall 2016 term, students living in the UAMS Residence Hall will be able to pay their housing fee through the GUS Portal, Student Financials section.

Will UAMS students be able to pay semester tuition and fees, and fees related to dropping/adding courses online?

  • Yes, students will be able to make online payments for the Fall 2016 term but not for Summer.Student financial information (tuition and fees owed) for the 2015-16 summer term will not be displayed in the new GUS student portal but through the legacy site at  If you have any questions, please contact the Bursar’s Office, 501-686-6128.

How will students know to which courses they need to apply?

  • Degree Plan – With PeopleSoft (PS), we can set up the system to post an online degree plan in student self-service. This will give the students clear  guidance on which courses they need to register for. We understand that in the past for CON, an advisor had to approve each course that the student registered for beforehand. It does not appear to be possible to build in an advisor-approval step for each course in PS. However, the degree plan will serve to inform students on the correct courses to select.

How will college administrators know how many students are in a class?

  • Class Size – As part of class set up, colleges/programs can establish a class size. So it is possible with PS to monitor and manage enrollment into these classes. It is possible to strictly regulate a class limit automatically through PS by stopping students trying to enroll in that class.
  • Class size can also be delimited by the physical size of the classroom. Plans are for PeopleSoft to integrate with R25, our classroom scheduling system. There is currently an initiative underway to expand the location information contained in R25, which will help populate virtually all classrooms. An interface will be developed so that as new or revised location information is put into R25 it will automatically be transferred to PS. This room information will be used to create the class schedule each term.

Will the SIS impact course numbering?

  • Course Numbering – All UAMS courses have to be renumbered according to a common numbering convention. The SIS Records Team has sent recommendations to each college’s associate dean(s) and addressed all of their questions and concerns, and are providing information on the process for colleges to follow including a template to record the new numbers.
  • The course numbering scheme provides for a four-digit number to each course where the first digit represents level (e.g., freshman, senior, master’s level, doctoral level, etc.) and the second digit approximates the year in the program that the student would typically take the course. The last two digits should be numbered with the aim of representing any critical sequence in the program curriculum (a pre-requisite course should be numbered lower than the course that requires it).
  • It is important to know that the new course numbering scheme establishes guidelines for how to number courses, but not hard and fast rules. Also, the numbering isn’t actually tied to system functionality. The numbers are more for the benefit of faculty, academic staff and students by providing a logical progression of course numbers for better intuitive understanding.  The numbers themselves do not affect the student’s experience (registration, advisement, grade reporting, progression, etc.) or any system processes.

Will the GUS online applicant process replace the CAS systems?

  • NO — programs that have used CAS systems in the past will continue to have applicants use the CAS system for application. Application information from the CAS systems will be mapped and pulled into GUS.  Programs will continue to communicate with applicants through the CAS systems as they have in the past.

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