The Project Leadership Team and the Module Teams perform the core work of the project and together are considered the Core Project Team. Day-to-day operations, planning and processes are managed at this level according to the goals and guidelines established by the Executive Steering Committee.
Members
- Elizabeth Bard, Associate Provost, Enrollment Services & Academic Administration
- Prudence Dulany, Project Manager, Ciber
- Cheryl Lane, Assistant Vice Chancellor, IT
- Cliff Stephenson, Project Manager, IT
- Alisa Logan, Manager, Academic Computing, IT
Responsibilites
The Project Leadership Team manages the day-to-day operations of each segment of the project.
- Crafts the mission statement to guide the work of each Functional Area Team
- Documents work plan (Ciber/Bolton) and communicates to all stakeholders
- Establishes operational rules and standards for each key/critical function (Ciber/Bolton)
- Works with the vendor(s) to establish a timeline for each phase of the project
- Oversees day-to-day operations and deliverables of project enterprise
- Early identification and intervention of challenges and barriers
- Coordinates communication between vendors and other project groups, and reviews final products before submission, e.g., discovery documents, business process checklists, etc
- Manages suggestions and recommendations for change in business processes and determines a path for disposition
- Mediates issues, questions and concerns between project participants and the Executive Steering Committee
- Provides guidance to project groups
- Manages team dynamics
- Coordinates fit gap planning
- Prepares testing plans (with vendor and other project groups)
- Ensures all necessary parties provide input — adding members of Community Committee and Functional Area Teams as appropriate, even establishing new ad hoc groups to meet emergent needs
- Assures that all groups and members have the resources required to accomplish their objectives (facilities, equipment, etc.)
- Conducts transition planning
- Coordinates activities of the various groups and participants (Functional Area Teams, Community Committee, subject matter experts, etc.) to make sure project and enterprise objectives are being met
- Provides troubleshooting and problem-solving to project groups and members
- Ensures communication between and among project groups and individuals to ensure coordination of tasks
- Ensures project decisions and progress stay on track with respect to the project timeline, budget and overall goals
- Takes responsibility for project-level decisions and outcomes
- Formulates communication plan to reach larger audiences and stakeholders — especially regarding go-live dates and planning
- Coordinates training documentation and planning
- Provides weekly status updates to the Executive Steering Committee
- Monitors the risk register
- Monitors the budget, invoicing and billing
- Helps identify relevant measures of quality
- Other duties as necessary for the effective implementation of the project